Privacy policy for visiting the website of Wassersommelier Union e.V. (according to GDPR)

With this document we would like to inform you about the processing of your personal data when you visit our association’s website www.watersommelier-union.com. Further information on data processing can be obtained from us via the membership application form if you join our professional association as a full member or sustaining member, or via the licence agreement if you contact us as a client for a sensory assessment.
For definitions within the meaning of the General Data Protection Regulation (GDPR), we refer to Article 4 of Regulation (EU) 2016/679, applicable since 25 May 2018.

I. Name and address of the controller

The responsible person within the meaning of the GDPR and other national data protection laws and regulations is:

Wassersommelier Union e.V.
Stefanusstraße 8
82166 Graefelfing
Germany

Authorized representative of the Executive Committee :
Dr. Peter Schropp (managing director)
e-mail: schropp@wassersommelier-union.com
phone: +49 (0) 89 85805-22

Contact for data protection inquieries:
Marion Schropp (2nd chair)
e-mail: marion.schropp@wassersommelier-union.com

II. General information on data processing

1. Scope of processing of personal data
As a matter of principle, we process personal data of our users only to the extent necessary to provide a functional website as well as contents and services. The processing of personal data of our users regularly only takes place with the user’s consent. An exception is made in cases where prior consent cannot be obtained for factual reasons and the processing of data is permitted by legal regulations.

2. Legal basis for the processing of personal data
Whenever we obtain the consent of the data subject for the processing of personal data, Art. 6 (1) lit. a GDPR serves as the legal basis.
When processing personal data which is necessary for the performance of a contract to which the data subject is a party, Article 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations necessary for the performance of pre-contractual measures.
Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our association is subject, Art. 6 (1) lit. c GDPR serves as the legal basis.
If the processing is necessary to safeguard legitimate interests of our association or of a third party and if the interests, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing.

3. Data erasure and storage duration
The personal data of the data subject shall be deleted as soon as the purpose of storage ceases to apply. Furthermore, data may be stored if this has been provided for by the European or national legislator in Union regulations, laws or other regulations to which the controller is subject. Data is also deleted when a storage period prescribed by the aforementioned standards expires, unless there is a need to continue storing the data for the purpose of concluding or fulfilling a contract.

III. Provision of the website and creation of log files

1. Description and scope of data processing
Whenever you visit our website, our system automatically collects data and information from the computer system of the calling computer.
The following data is collected:
(1) information about the browser type and the version used
(2) the user’s operating system
(3) the Internet service provider of the user
(4) the IP address of the user
(5) date and time of access
(6) websites from which the user’s system reaches our website
(7) websites that are accessed by the user’s system via our website

The data is also stored in the log files of our system. Not affected by this are the IP addresses of the user or other data that allow the data to be assigned to a user. This data is not stored together with other personal data of the use.

2. Legal basis for the data processing
The legal basis for the temporary storage of data is Art. 6 (1) lit. f GDPR.

3. Purpose of the data processing
The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.
These purposes also include our legitimate interest in data processing in accordance with Art. 6 (1) lit. f GDPR.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.

5. Objection and elimination possibility
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

IV. Use of cookies

1. Description and scope of data processing
Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user’s computer system. If a user calls up a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.
We use cookies to make our website more user-friendly. Some elements of our website require the calling browser to be able to be identified even after a page change.
The following data is stored and transmitted in the cookies:
(1) session / WordPress-login
(2) language settings

2. Purpose of the data processing
The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f GDPR.

3. Purpose of the data processing
The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change.
We require cookies for the following applications:
(1) WordPress-login
(2) acceptance of language settings

The user data collected through technically necessary cookies is not used to create user profiles.

These purposes also include our legitimate interest in the processing of personal data in accordance with Art. 6 (1) lit. f GDPR.

4. Duration of storage, objection and elimination possibility
Cookies are stored on the user’s computer and transmitted by the user to our site. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies for our website are deactivated, it is possible that not all functions of the website can be used to their full extent.

V. Registration

1. Description and scope of data processing
On our website, we offer members of the Water Sommelier Union the opportunity to register and create their own profile by entering personal data. The data is entered into an input mask, transmitted to us and – after checking and approval by the Executive Committee – stored. The data will not be passed on to third parties.
The following data is collected during the registration process:
(1) user name
(2) surname and first name of the member
(3) e-mail address
(4) postcode, city, country
(5) profile picture and profile text if applicable
(6) date and time of registration
(7) further contact data if desired by members

As part of the registration process, the user’s consent to the processing of this data is obtained and reference is made to this privacy policy.I

2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6 (1) lit. a GDPR if the user has given his consent.

3. Purpose of the data processing
In order to provide the information for the “Water Sommelier Search” a registration of the member is required.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. This is the case for the data collected during the registration process if the registration on our website is cancelled or modified.

5. Objection and elimination possibility
Registered members have the possibility to cancel their registration at any time. The request for deletion of the account must be communicated to the office in writing or by email, which will then delete the account immediately.
The stored data can be changed by each registered member at any time independently via the registration form.

VI. Contact form and e-mail-contact

1. Description and scope of data processing
There is a contact form on our website which can be used for electronic contact. If a user takes advantage of this possibility, the data entered in the input mask is transmitted to us and stored. These data are:
(2) e-mail address
(3) date and time

For the processing of the data, your consent will be obtained during the sending process and reference will be made to this privacy policy.

Alternatively, it is possible to contact us via the e-mail address provided. In this case the personal data of the user transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data will be used exclusively for processing the conversation.

2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6 (1) lit. a GDPR if the user has given his consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, the additional legal basis for processing is Art. 6 (1) lit. b GDPR.

3. Purpose of the data processing
The processing of the personal data from the input mask serves us only for the processing of the establishment of contact. In the case of contacting us by e-mail, this is also the necessary legitimate interest in the processing of the data.
The other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage
The data will be deleted as soon as they are no longer necessary for the purpose of their collection. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.

5. Objection and elimination possibility
The user has the possibility at any time to revoke his consent to the processing of personal data and to object to the storage of his personal data. The revocation of the consent and the objection to the storage is to be communicated by the user by email, whereupon all personal data stored in the course of the establishment of contact will be deleted immediately. In such a case the conversation cannot be continued.

VII. Provision of the online offer and web hosting

1. Description and scope of data processing
The data processed within the framework of the provision of the hosting offer may include all data concerning the users of our online offer, which are generated within the framework of the use and communication. This regularly includes the IP address, which is necessary to be able to deliver the contents of online offers to browsers, and all entries made within our online offer or from websites.Z

E-mail dispatch and hosting: The web hosting services we use also include the dispatch, receipt and storage of e-mails. For these purposes, the addresses of the recipients and senders as well as further information regarding the e-mail dispatch (e.g. the providers involved) and the contents of the respective e-mails are processed. The aforementioned data may also be processed for the purpose of SPAM detection. Please note that e-mails on the Internet are generally not sent in encrypted form. As a rule, e-mails are encrypted in transit, but (unless a so-called end-to-end encryption method is used) not on the servers from which they are sent and received. We can therefore not assume any responsibility for the transmission path of the e-mails between the sender and the reception on our server.

Collection of access data and log files: Our web hosting provider collects data on every access to the server (so-called server log files). Server log files may include the address and name of the web pages and files accessed, date and time of access, data volume transferred, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page) and, as a rule, IP addresses and the requesting provider.

2. Legal basis for the data processing
The legal basis for the processing of the data is Art. 6 (1) lit. f GDPR.

3. Purpose of the data processing
In order to provide our online services securely and efficiently, we use the services of one or more web hosting providers from whose servers (or servers managed by them) the online services can be accessed. For these purposes we may use infrastructure and platform services, computing capacity, storage space and database services, as well as security and technical maintenance services.

The server log files can be used for security purposes, e.g. to avoid overloading the servers (especially in the case of abusive attacks, so-called DDoS attacks) and to ensure the load of the servers and their stability.

4. Objection and elimination possibility
The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. There is therefore no possibility of objection on the part of the user.

5. Contract for order processing
In order to ensure that your data is processed in accordance with data protection regulations, we have concluded a contract for order processing with our host, which can be viewed at any time on request.

VIII. Plugins and embedded functions and content

1. Description and scope of data processing
We include in our online offer functional and content elements that are obtained from the servers of their respective providers (hereinafter referred to as “third party providers”). These may be, for example, graphics, videos or social media buttons as well as contributions (hereinafter uniformly referred to as “content”).

The integration always requires that the third party providers of such content process the IP address of the users, as without the IP address they would not be able to send the content to their browsers. The IP address is therefore required for the display of these contents or functions. We make every effort to use only such content whose respective providers use the IP address only to deliver the content. Third party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. Pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain technical information about the browser and operating system, websites to be referred to, the time of visit and other details about the use of our online offer, as well as being linked to such information from other sources. In this context we would also like to draw your attention to the information on the use of cookies in this data protection declaration.

Google Maps: We integrate the maps of the service “Google Maps” of the provider Google. The processed data may include, in particular, IP addresses and location data of the users, which, however, cannot be collected without their consent (usually in the context of the settings of their mobile devices).
service provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland;
parent company: Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA;
website: https://maps.google.de;
privacy policy : https://policies.google.com/privacy;
privacy shield (ensuring the level of data protection when processing data in the USA): https://www.privacyshield.gov/participant?id=a2zt0000000TRkEAAW&status=Active;
opt-out: opt-out-plugin: http://tools.google.com/dlpage/gaoptout?hl=de;
settings for the display of advertising : https://adssettings.google.com/authenticated;

2. Legal basis for the data processing
If we ask users to give their consent to the use of third parties, the legal basis for the processing of data is Art. 6 (1) sentence 1 lit. a. GDPR.
Otherwise, user data will be processed on the basis of our legitimate interests in accordance with Art. 6 (1) sentence 1 lit. f. GDPR.

3. Purpose of the data processing
The purpose of processing is our interest in efficient, economical and recipient-friendly services of our online offer as well as the user-friendliness of our service. In order to provide the information for the “Water Sommelier Search”, a registration of the member is required (see also under V. Registration).

IX. Security measures

We take appropriate technical and organisational measures in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different probabilities of occurrence and the extent of the threat to the rights and freedoms of natural persons, in order to ensure a level of protection commensurate with the risk.

SSL or TLS encryption: Our site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as inquiries that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

X. Amendment and update of the privacy policy

We ask you to inform yourself regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes make it necessary for you to cooperate (e.g. consent) or to receive other individual notification.

If we provide addresses and contact information of companies and organisations in this privacy policy, please note that the addresses may change over time and please check the information before contacting us.

XI. Rights of the data subject

If your personal data is processed by us, you are a data subject within the meaning of the GDPR and you are entitled to the following rights in relation to the person responsible:

1. Right of information
You can request confirmation from the person responsible as to whether personal data concerning you is being processed by us.
If such processing has taken place, you can request information from the data controller on the following:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
(4) the planned duration of storage of the personal data relating to you or, if it is not possible to give specific details, criteria for determining the duration of storage;
(5) the existence of a right of rectification or erasure of personal data concerning you, a right to have the processing limited by the controller or a right to object to such processing;
(6) the existence of a right of appeal to a supervisory authority;
(7) any available information as to the source of the data, where the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling, in accordance with Art. 22 (1) and (4) GDPR and – at least in these cases – meaningful information on the logic involved and the scope and intended effects of such processing on the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

2. Right of Rectification
You have the right to obtain from the data controller the rectification and/or integration of any personal data processed concerning you if it is incorrect or incomplete. The data controller shall make the correction without delay.

3. Right to restrict processing
Under the following conditions, you may request that the processing of personal data concerning you be restricted:
(1) if you dispute the accuracy of the personal data concerning you for a period which enables the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you object to the deletion of the personal data and instead request the restriction of the use of the personal data;
(3) the controller no longer needs the personal data for the purposes of the processing, but you need them in order to assert, exercise or defend legal claims; or
(4) if you have lodged an objection to the processing pursuant to Art. 21 (1) GDPA and it is not yet clear whether the legitimate reasons of the controller outweigh your reasons.

If the processing of personal data relating to you has been restricted, such data – apart from being stored – may be processed only with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or on grounds of an important public interest of the Union or a Member State.
If the restriction on processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right of cancellation
a) Duty to delete
You may request the controller to delete personal data concerning you without delay and the controller is obliged to delete such data without delay if one of the following reasons applies:
(1) the personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed;
(2) you revoke your consent on which the processing was based pursuant to Art. 6 (1) lit. a or Art. 9 (2) lit. a GDPR and there is no other legal basis for the processing;
(3) you submit an objection to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or you submit an objection to the processing pursuant to Art. 21 (2) GDPR;
(4) the personal data concerning you have been processed unlawfully;
(5) the deletion of personal data concerning you is necessary to comply with a legal obligation under Union law or the law of the Member States to which the controller is subject;
(6) the personal data concerning you have been collected in relation to information society services offered, in accordance with Article 8 (1) GDPR;
b) Information to third parties
If the controller has made public the personal data concerning you and is obliged to delete them in accordance with Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform data controllers who process the personal data that you, as a data subject, have requested them to delete all links to these personal data or copies or replications of these personal data.
c) Exceptions
The right of cancellation does not exist insofar as the processing is necessary
(1) on the exercise of the right to freedom of expression and information;
(2) to comply with a legal obligation requiring processing under Union or national law to which the controller is subject or to perform a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) to assert, exercise or defend legal claims.

5. Right to information
If you have exercised the right to rectify, erase or limit the processing, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification, erasure or limitation of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of these recipients by the controller.

6. Right to data transferability
You have the right to receive the personal data concerning you that you have provided to the data controller in a structured, common and machine-readable format. You also have the right to have this data communicated to another controller without interference from the controller to whom the personal data has been made available, provided that
(1) the processing is based on a consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and
(2) the processing is carried out by means of automated procedures.
In exercising this right, you also have the right to obtain that the personal data concerning you be transferred directly from one controller to another controller, in so far as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

7. Right of objection
You have the right to object at any time, for reasons arising from your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6 (1) lit. e or lit. f GDPR; this also applies to profiling based on these provisions.
The controller no longer processes the personal data concerning you, unless he can demonstrate compelling reasons for processing which are worthy of protection and which outweigh your interests, rights and freedoms, or unless the processing serves to assert, exercise or defend legal claims.
Where personal data relating to you are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data relating to you for the purpose of such marketing, including profiling, insofar as it relates to such direct marketing. If you object to processing for the purposes of direct marketing, the personal data concerning you will no longer be processed for those purposes.
You have the possibility to exercise your right of objection in relation to the use of information society services, without prejudice to Directive 2002/58/EC, by means of automated procedures using technical specifications.

8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your data protection declaration of consent at any time. Revocation of your consent does not affect the legality of the processing that has taken place on the basis of your consent until revocation.

9. Automated case-by-case decision making including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which has legal effect on you or which significantly affects you in a similar way. This shall not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the person responsible;
(2) is authorised by Union or national legislation to which the person responsible is subject and that legislation provides for appropriate measures to safeguard your rights and freedoms and your legitimate interests; or
(3) with your express consent.

However, these decisions may not be based on special categories of personal data in accordance with Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or lit. g GDPR applies and appropriate measures have been taken to protect your rights and freedoms and your legitimate interests.
With regard to the cases referred to in (1) and (3), the controller shall take appropriate measures to safeguard the rights and freedoms and your legitimate interests, which shall include at least the right to obtain the intervention of a person from the controller, to express his or her point of view and to contest the decision.

10. Right of appeal to a supervisory authority
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State in which you are domiciled, your place of work or the place where the alleged infringement occurred, if you consider that the processing of personal data relating to you is in breach of the GDPR.
The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.

XII. Note

In drawing up this data protection declaration, the Wassersommelier Union e.V. has followed the German template provided by Prof. Dr. Thomas Hoeren of the University of Münster, to which the Bavarian State Office for Data Protection Supervision refers (see FAQs of the website https://www.lda.bayern.de; here you will also find further useful information).

Version February 2020
(Translation via help of DeepL)